Check for Success: How to Develop a Checklist for Publishing Your LibGuide

By Beth German

Library Guides have long been a mainstay in reference and user services. With the proliferation of SpringShare’s LibGuide system, creating guides has been easier than ever. However, despite the ease of creating a guide, designing a high quality guide remains elusive. Most best practices and tutorials focus on teaching to the tool (how to create boxes or add links) and few address developing high quality content and design. A checklist can be useful in bringing the focus back to the content in order to make your guide useful and usable for your users. (sample checklist)

The steps for creating a checklist are straight forward:

  1. Determine the overarching areas that you’d like to focus on (this can be done by either looking at your Best Practices or simply by brainstorming).
  2. Develop each of the individual items for each area.
  3. Publish the checklist where guide creators have access to it.
  4. Profit.

Suggested Areas

Here are four suggestions with the rationale of a checklist from one academic library but you can adapt any of the areas or items to fit the needs at your institution.

Suggestion 1: Writing for the Web

Writing for the Web is one of the most important things that you can do to make your guide useful to your users. Libraries are often heavy with jargon or too many links. Following best practices for writing for the web will help with this but the checklist will help guide creators know what they should be aiming for.

Example Items:

  • Page titles are clear
  • Clear headers and sub-headers
  • Content is chunked
  • Limit jargon
  • Short sentences and paragraphs
  • Use bullets and lists
  • Good balance with white space

Suggestion 2: Universal Design

It is important for all users to be able to use your guide. Beyond just being the right thing to do, designing with universal design in mind will create a better experience for all users. It is often also the law. The checklist will remind guide owners/developers what they should be looking for when creating their guides.

Example Items:

  • Use alt-text for images
  • Captions in videos
  • Color is not solely used to convey information
  • Sufficient contrast is provided
  • Guide is understandable even without style
  • Run your guide through Wave ( to check the usability of your guide

Suggestion 3: Quality Assurance

At the end of the day, you need things to work. Nothing is more frustrating to a user than to visit a guide and receive “link not found” errors. Quality assurance can also be a step for guide creators to take a step back and think, “If I can’t make sure my guide works, maybe I have too much content on my guide.”

Example Items:

  • All links work
  • Check spelling throughout guide
  • Look at guide in different browsers

Suggestion 4: Local Practices

We’ve all made best practices or customizations for our instances that guide owners need to remember to make our systems work. They could vary from adding a particular tag or using the right syntax for naming your guide.

Example Items:

  • Add subject associations
  • Reuse links from A-Z databases
  • Reuse assets and images when applicable
  • Set a date within 6 months to review your guide

Espresso Machine

By Dana Von Berg

At the University of Arizona Libraries we have a professional book making machine known as the Espresso Book Machine which produces professional, self-published books. It is ideal for anyone interested in self-publishing their work. Examples include aspiring authors preferring to bypass expensive publishing houses, individuals who would like to publish their memoirs or a graduate student who wants to make copies of their dissertation to give to family and friends. Recently an instructor for a beginning photography course had each of his students print a book of their photographic portfolios as their final project. The Espresso Book Machine was used for printing these student portfolios. It produced very clear, high quality color prints of each student’s photographs. There are very few of these machines in the country so the University of Arizona Libraries feel very fortunate to be able to provide this service for customers. For more information, please visit our website at: